Corporate Secretarial Services
Professional corporate secretarial services in Hong Kong. Company formation, company secretary, statutory compliance, and corporate administration.
Overview
Corporate secretarial compliance is a fundamental requirement for companies incorporated in Hong Kong. The Companies Ordinance imposes extensive obligations regarding company registration, statutory filings, governance documentation, and record-keeping. Non-compliance can result in penalties, director liability, and potential criminal sanctions.
Robert Lee Law Offices provides comprehensive corporate secretarial services for Hong Kong companies, ensuring full compliance with statutory obligations while providing strategic governance advisory. Our corporate secretarial team combines technical compliance expertise with practical business judgment.
We serve as corporate secretary for hundreds of companies across diverse industries, from startups and family businesses to international subsidiaries and listed companies. Our services extend beyond mere compliance administration to provide proactive governance advice and strategic support.
Our Corporate Secretarial Services
Company Formation & Incorporation
- Hong Kong company incorporation and registration
- Company name reservation and approval
- Articles of Association drafting
- Share capital structure design
- Initial director and shareholder appointments
- Registered office provision
- Business Registration Certificate applications
- Corporate bank account opening support
Statutory Compliance Management
- Annual Return (NAR1) preparation and filing
- Companies Registry filings and notifications
- Significant Controllers Register (SCR) maintenance
- Annual General Meeting (AGM) coordination
- Business Registration renewal
- Company name change procedures
- Registered office change notifications
- Share capital alteration filings
Corporate Governance & Administration
- Board meeting coordination and minute-taking
- Shareholder meeting organization (AGMs, EGMs)
- Resolution drafting and circulation
- Corporate record maintenance
- Statutory register updates (directors, shareholders, charges)
- Company seal custody and control
- Document certification and authentication
- Corporate governance advisory
Director & Shareholder Services
- Director appointment and resignation processing
- Shareholder register maintenance
- Share transfer and transmission processing
- Share certificate issuance
- Dividend declaration and payment processing
- Director and shareholder resolutions
- Consent letters and declarations
- Director identification verification
Share Capital & Corporate Changes
- Share allotment and issuance
- Share buybacks and capital reduction
- Share subdivision and consolidation
- Conversion of share classes
- Share premium account management
- Financial assistance compliance
- Disclosure of interests in shares
- Bonus issues and rights issues
Registered Office Services
- Hong Kong registered office address provision
- Company correspondence handling
- Official mail forwarding
- Government correspondence management
- Service of process acceptance
- Registered office change services
- Virtual office solutions
- Physical meeting room facilities
Compliance Monitoring & Alerts
- Filing deadline tracking and reminders
- Regulatory compliance audits
- Annual compliance calendar preparation
- Outstanding filing identification
- Penalty exposure assessment
- Remedial action planning
- Compliance training for directors
- Best practice governance advisory
